How to Share an Excel Spreadsheet For Easy Collaboration

By | May 31, 2021

If you want to know how to Share an Excel Spreadsheet For Easy Collaboration then follow this article. In this article, We will know that how to use shared workbooks with different versions of Excel.

How to share excel spreadsheet

What is a Microsoft Excel Spreadsheet?

Microsoft excel is a popular spreadsheet component of Microsoft Office suite, which allows you to store, organise, calculate and Manipulate the available data. A spreadsheet is like a grid, consisting of rows and columns which data can be organised in tabular form.

it provides inbuilt features and tools such as formulas, functions and data analysis tools, that make it easier to work with large amount of data. It has additional feature for representing data in chart form that help us to analyse and understand our data easily.

It is used to automate financial statements, carry out transactions of accounts payable or received, and organise business plans of any company.

Importance features of Spreadsheet:

Some of the Importance features of MS excel are followings-

  • Functions and Formulas: Functions are the built-in formulas used for calculating percentage, Interest, Average, etc. Formulas are mainly used for performing and simplex and complex calculations.
  • Formatting Features: Improve the appearance of data.
  • Auto- Calculation: The data is automatically recalculated in the whole worksheet if any changes are made in a single cell.
  • Fast searching and Instance replacing of Data.
  • Entering data in series using autofill Options.
  • Data Can be viewed in graphical forms as charts, which help to understand, analyze and compare data in an effective manner.
  • Data can be arranged either in decreasing order.

These advanced features have made MS excel the first choice for professionals to quickly perform lengthy accounting and financial task, and take immediate decisions.

How to Share an Excel Spreadsheet?

To share an Excel Spreadsheet in follow these easy steps-

  1. Navigate to Microsoft Excel.
  2. Click on the Review tab and select Share Workbook in changes Group.
Review Tab Options in Excel

3. On the Editing tab, click to select the “Allow changes by more than one user at the same time. This also allows workbook merging” check box, and then click OK.

Share Excel for editing

4. Now save the Excel sheet on Network Location where users can access this sheet.

FAQ: Share an Excel Spreadsheet

Q1. How to share Excel file for multiple users?

Ans. 1. Navigate to Microsoft Excel.
2. Click on the Review tab and select Share Workbook in changes Group.
3. On the Editing tab, click to select the “Allow changes by more than one user at the same time. This also allows workbook merging” check box, and then click OK.
4. Now save the Excel sheet on Network Location where users can access this sheet.

Q2. How to share Excel workbook and protect change tracking?

Ans. 1. Navigate to Microsoft Excel.
2. Click on Review Tab.
3. In changes Group click on Protect share Workgroup.
4. Select sharing with track changes.
5.Type a password in the Password (Optional) box, click OK, and confirm password .

Q3. How can I Disable print and Filter settings in share an Excel?

Ans. To disable Print and Filter settings in share Excel follow these steps-
1. Navigate to Microsoft Excel.
2. Click on Review Tab.
3. Click on Advanced Tab.
4. Navigate to Include in Personal View.
5. Uncheck Print and Filter Settings.
6. Click on OK.

Q4. How Can I enable Auto save Options in Share an Excel Spreadsheet?

Ans. To enable Auto save Options in Share an Excel Spreadsheet follow these steps-
1. Navigate to Microsoft Excel.
2. Click on Review Tab.
3. Click on Advanced Tab.
4. in Update changes group select Automatic Every time frame and click on Ok.
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Similarly, asked questions- 

  • How to Share Excel sheet?
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  • How to share excel sheet to multiple users?
  • How to protect shared excel sheet with password?
  • How to make a shared excel sheet?
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